To organize a meeting room, first thing you must keep in mind, is that, what is the type of meeting. Meeting can be of different types;
- A school may organize, Parent teachers meeting
- Corporate or business meeting
- Press meeting
- Executives meeting
- Coffee meet and etc
Based on the nature of meeting you will have to select the place. Also keep in mind that the size of the meeting plays a pivotal role in meeting room selection. The venue you will choose for 30 people will be different from the one needed for 10 people or less.
Next will be your requirement list. For e.g. if you are planning a corporate meeting, you must have the following;
- LCD projector
- White board marker
- Wi Fi connection
- Connecting wire
- Pen and writing pad
In the case of parent teacher meeting you will not require all these since there will be no presentation or slide show. Once a table chair set up for two to four would be perfect.
Apart from the set up arrangement, you must plan out the meeting properly. Decide on who all will speak and what all will be discussed. The flow of the meeting and how to go about it are important factors of any meeting.
While you are hunting for a meeting room, you must keep in mind the budget allotted by the office. Select a good sized meeting room, with all necessary sound insulation and setting. It may be in a corporate hotel banquet or in any club. Here along with the perfect set up you will get food and beverage served properly. If you hire a room in these F&B outlets you will just have to select the menu and then leave everything on them. You are free from food arrangements or any associated tension. You will be able to attend the meeting freely.